End of Year Key Information - Promoting Year Groups - PLEASE DO NOT MAKE NEW YEAR GROUPS
Before we do any form of Promotion for the Year Groups, we need to ensure that each Year Group has a Next Year Group linked to it. Go to Groups>Group Type=Year Group
Click to select your Year Groups>View (you can select more than one Year Group if needed)
Look in the Additional Group Details section and make sure that the Next Year Group drop down has the correct Year Group selected. Once you have entered the next Year Group you will be able to press Save and then click on the Next button to take you to the next Year Group if you have selected more than one Year Group.
If your Year Groups already have the next Year Group entered, please skip this stage.
Please see the table below for guidance on how to set your Current and Next Year Groups. If you have Year Groups outside of this list and are not sure what the Next Year Group should be, please contact Bromcom Support Desk.
PLEASE DO NOTE MAKE NEW YEAR GROUPS, please contact Bromcom Support Desk if you have any queries.
When you are ready to Promote all your Year Groups, go to Config>Curriculum>Year Group Promotion.
The Year Group Promotion page will then be displayed
Promote from will be set to the current year by default, or last year if you are doing this in September. There are two options on the following dropdown menu: • Add to any existing Memberships preserves any memberships that may have been added to the next year’s Year Group by another means for example a new student that has been added to the system manually with a future start date in September. • Overwrite all existing memberships will delete and existing memberships in the year group or next year and replace with those being promoted. There are two additional checkboxes tick these to: • Create Bands matching those in the Current Year, including Memberships, generally not used in Primary Schools. • Include staff memberships e.g., Head of Years, where Head of Years are moving up with the Year Group. Otherwise, their association with the Year Group ends at the end of the Academic Year.
